Queen’s Park Ballroom

Suggested AV Equipment

Large Corporate Conference / General Session

For a large corporate conference, the room should be treated as a full-scale general session environment, with the AV system focused on clear presenter visibility, consistent audio coverage, and professional presentation delivery.

Recommended Production Design

• Centre stage with a wide scenic backdrop
• Large LED wall as the primary presentation and branding display
• Two side screens for audience reinforcement where required
• Presentation switcher for PowerPoint, videos, sponsor graphics, and multiple content sources
• Confidence monitors for presenters to view slides and presentation content
• Professional PA system sized for even coverage throughout the ballroom
• Wireless handheld microphones for presenters, Q&A, and panel discussions
• Wireless lavalier microphones for keynote speakers and presenters
• Podium microphone for formal presentations
• Stage lighting for keynote speakers and panel areas
• Dedicated show-control position at the rear of the room
• Presentation laptop package with backup playback system
• Event technician to manage presentations, audio, lighting, and video throughout the program

The priority should be consistent visibility and speech intelligibility throughout the room, rather than simply increasing screen brightness or speaker volume.

Alternative Solutions

Corporate Meeting / Seminar

For a smaller corporate meeting, a more streamlined configuration would be appropriate:

• Single large LED wall or projection screen
• Single presentation screen
• Basic presentation switcher
• Wireless handheld and lapel microphones
• Small professional PA system
• Confidence monitor
• Podium microphone
• Basic stage lighting
• Presentation laptop
• On-site AV technician

This provides a professional presentation environment without the production requirements of a large conference.

Awards Gala

For an awards dinner or gala, the AV design should focus more heavily on atmosphere, branding, and entertainment.

• Large centre LED wall
• Decorative scenic stage backdrop
• Awards graphics and sponsor branding
• Dynamic stage lighting
• Decorative ballroom lighting
• Wireless handheld microphones
• Podium microphone
• Walk-up music playback
• Background music system
• Confidence monitor for presenters
• Video playback system
• IMAG camera package for larger audiences
• Event recording
• Dedicated show-control position

The LED wall can be used for award graphics, sponsor recognition, videos, event branding, and live camera feeds throughout the evening.

Hybrid / Live Streaming Event

If the ballroom is being used for a hybrid conference or livestreamed event, the production should include:

• Multiple professional cameras
• Camera positions covering the stage and presenters
• IMAG system for live audience viewing
• Video production switcher
• Presentation integration
• Dedicated streaming encoder
• Professional audio mixing
• Wireless microphone package
• Presenter confidence monitors
• Program recording
• Backup recording system
• Dedicated streaming internet connection
• Remote-speaker integration
• On-site streaming technician

The presentation, camera feeds, graphics, and remote participants should all be integrated through a central show-control/video production system.

Trade Show / Product Launch

For a product launch or trade-show general session, the ballroom can be configured as a high-impact presentation environment:

• Large LED wall
• Wide presentation stage
• Scenic branding elements
• Live camera feed
• IMAG cameras
• Presentation switcher
• Product demonstration displays
• Confidence monitors
• Wireless microphones
• Podium microphone
• Dynamic stage lighting
• Sponsor graphics
• Product videos and playback
• Event recording
• Livestream capability
• Presentation timer
• On-site technical support

For product launches, the LED wall and lighting system should be capable of supporting product videos, animations, branded graphics, speaker content, and live camera shots.

Audio Requirements

The ballroom should use a properly sized professional sound system rather than relying on a simple left/right speaker configuration.

Recommended audio package:

• Main PA system
• Subwoofers where required
• Front-fill speakers
• Digital audio console
• Wireless handheld microphones
• Wireless lavalier microphones
• Podium microphone
• Panel discussion microphone package
• Playback system
• Stage monitors
• Audio recording feed

The objective should be even speech coverage throughout the audience, with clear and intelligible speech without excessive volume near the stage.

Stage & Presentation Requirements

A professional stage configuration should include:

• Centre presentation stage
• Scenic backdrop or LED wall
• Presenter lectern/podium
• Confidence monitors
• Stage wash lighting
• Key lighting for presenters
• Presentation timer
• Cable management
• Stage monitoring
• Dedicated technical control position

For larger events, additional stage space should be allowed for keynote speakers, panel discussions, awards presentations, entertainment, and branding elements.

Recommended Core Production Package

For most larger events in Queen’s Park Ballroom, the following would provide a strong baseline:

• Large LED wall
• Side audience screens where required
• Professional PA system
• Digital audio console
• Wireless microphone package
• Presentation switcher
• Confidence monitors
• Stage lighting
• Camera / IMAG package
• Show-control system
• Recording capability
• Livestream capability
• Dedicated AV technician(s)