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Niagara Region

Hilton Garden Inn Niagara-on-the-Lake

  • 500 York Rd, Niagara-on-the-Lake, ON L0S 1J0, Canada
  • +1 905-984-4200
  • Hotel Brand

  • Location

  • Event Type

,

  • Capacity

About this venue

Hilton Garden Inn Niagara-on-the-Lake

Nestled on tranquil grounds featuring six acres of gardens, this hotel offers 118 air-conditioned rooms equipped with refrigerators, microwaves, LCD TVs, coffee makers, and complimentary wired/wireless internet. Guests can dine at the on-site Garden Grille and Bar for breakfast and dinner, grab a drink at the Pavilion Lounge, or pick up snacks at the 24-hour Pavilion Pantry. The property also includes an indoor pool, whirlpool, fitness center, business center, and complimentary self-parking with on-site EV charging. Located about 12 km from Niagara Falls and 10 km from the Niagara wine region, the hotel is close to the Shaw Festival Theatre, Outlet Collection at Niagara, and several nearby wineries. With approximately 3,970 sq. ft. of event space, the hotel is well suited for corporate meetings, small conferences, weddings, and social gatherings.

Meeting rooms

Meeting Room Capacity Chart

Compare all available event spaces within this venue.

Meeting Room Dimensions Area (Sq.Ft.) Ceiling Theatre Classroom Conference U-Shape Boardroom Reception Banquet Hollow
Garden View 100 x 36 3030 9 270 120 — 60 — 280 220 —
Niagara Garden View 83 x 37 3071 11 300 140 0 60 — 300 275 —
Niagara Garden View A 22 x 27 594 11 50 28 0 18 — 55 50 —
Niagara Garden View B 40 x 56 2237 11 180 90 0 35 — 180 170 —
Niagara Garden View C 21 x 33 693 11 60 32 0 24 — 65 60 —
Walden Room 18 x 25 450 9 48 25 0 16 — 48 44 —

Garden View

Dimensions
100 x 36
Area (Sq.Ft.)
3030
Ceiling
9
Theatre
270
Classroom
120
Conference
—
U-Shape
60
Boardroom
—
Reception
280
Banquet
220
Hollow
—

Niagara Garden View

Dimensions
83 x 37
Area (Sq.Ft.)
3071
Ceiling
11
Theatre
300
Classroom
140
Conference
0
U-Shape
60
Boardroom
—
Reception
300
Banquet
275
Hollow
—

Niagara Garden View A

Dimensions
22 x 27
Area (Sq.Ft.)
594
Ceiling
11
Theatre
50
Classroom
28
Conference
0
U-Shape
18
Boardroom
—
Reception
55
Banquet
50
Hollow
—

Niagara Garden View B

Dimensions
40 x 56
Area (Sq.Ft.)
2237
Ceiling
11
Theatre
180
Classroom
90
Conference
0
U-Shape
35
Boardroom
—
Reception
180
Banquet
170
Hollow
—

Niagara Garden View C

Dimensions
21 x 33
Area (Sq.Ft.)
693
Ceiling
11
Theatre
60
Classroom
32
Conference
0
U-Shape
24
Boardroom
—
Reception
65
Banquet
60
Hollow
—

Walden Room

Dimensions
18 x 25
Area (Sq.Ft.)
450
Ceiling
9
Theatre
48
Classroom
25
Conference
0
U-Shape
16
Boardroom
—
Reception
48
Banquet
44
Hollow
—

Recommended AV setup

Featured Rooms & recommended AV setup

Every room in this venue with capacity, dimensions and the AV package we recommend for it.

Meeting Room

Niagara Garden View

Dimensions
83 x 37
Area
3071
Ceiling
11

Suggested AV Equipment

Corporate Conference / General Session

  • Dual projection screens or large-format LED displays
  • High-brightness HD laser projector(s)
  • Professional PA system with distributed speakers (for 300-seat theater layout)
  • Wireless handheld & lavalier microphones
  • Podium microphone
  • Presentation laptop with HDMI/USB-C connectivity
  • Presentation/video switcher
  • Confidence monitor for presenters
  • Stage with podium/lectern
  • Stage wash and presenter lighting
  • Wired & wireless internet connectivity
  • Dedicated AV technician

Awards Dinner / Gala

  • Dual projection screens with event branding/presentation graphics
  • Portable stage with backdrop
  • Professional PA system
  • Wireless handheld microphones
  • Podium microphone for speeches and awards
  • Stage wash, spotlight, and decorative event lighting
  • Walk-up music and background audio playback
  • Presentation/video playback system
  • Confidence monitor for presenters
  • Dance floor

Wedding Reception

  • PA system with wireless microphone for speeches/toasts
  • Uplighting and ambient/decorative lighting
  • Dance floor with DJ/band setup area
  • Background music playback system
  • Screen for slideshow/video presentation (optional)
  • Wired & wireless internet connectivity

Hybrid / Live Streaming

  • 2–3 PTZ or professional video cameras
  • Professional video switcher
  • Wireless microphone integration
  • Presentation/laptop capture
  • Streaming and recording encoder
  • Confidence monitors
  • Wired internet connection as primary streaming source
  • Wireless internet for attendees
  • Dedicated AV/streaming technician

Recommended Approach

Niagara Garden View is the largest and most flexible space at this hotel, able to hold up to 300 guests and section down (Niagara Garden View A, B, C are smaller breakouts within the same suite). Its size and 11-ft ceilings make it well suited for conferences, awards dinners, galas, weddings, and larger corporate general sessions. For hybrid or higher-production events, add multiple cameras, video switching, and a dedicated streaming technician.

The hotel officially confirms on-site business services and A/V capabilities through its Cvent listing, with Encore listed as a preferred AV/production vendor for the property. Specific projector, screen, staging, and lighting equipment should be confirmed directly with the hotel’s sales/events team or Encore when booking, as these are event-specific and not itemized in the standard room rental.

Meeting Room

Walden Room

Dimensions
18 x 25
Area
450
Ceiling
9

Suggested AV Equipment

Corporate Meeting / Boardroom Session

  • Large-format display or single projection screen
  • Compact HD projector (if screen used)
  • Presentation laptop with HDMI/USB-C connectivity
  • Tabletop or ceiling-mounted conference microphone
  • Flip chart / whiteboard
  • Wired & wireless internet connectivity
  • AV support on request

Small Training Session / Workshop

  • Single projection screen with HD projector
  • Compact PA system (1–2 speakers)
  • Wireless handheld or lavalier microphone
  • Presentation laptop with HDMI/USB-C connectivity
  • Flip chart, whiteboard, and markers
  • Wired & wireless internet connectivity

Small Group Reception / Intimate Dinner

  • Single screen for presentation or slideshow
  • Compact PA system with wireless microphone
  • Background music playback
  • Basic ambient/decorative lighting

Hybrid / Virtual Meeting

  • 1 conference camera / webcam-style setup
  • Laptop/presentation capture for screen sharing
  • Videoconferencing platform integration
  • Wired internet (primary) + wireless internet for attendees

Recommended Approach

The Walden Room is the smallest of the hotel’s 5 meeting spaces (450 sq. ft., max 48 guests), making it ideal for boardroom meetings, small training sessions, workshops, and intimate receptions or private dinners — not conferences, galas, or larger weddings. A single screen, compact PA/microphone setup, and stable internet connectivity are sufficient for this room’s size.

AV capabilities and business services are officially confirmed on-site by the hotel. Specific projector, screen, and microphone equipment should be confirmed directly with the hotel’s sales team or its preferred AV vendor (Encore) at time of booking.

Venue information

Getting to

Hilton Garden Inn Niagara-on-the-Lake

Address

500 York Rd, Niagara-on-the-Lake, ON L0S 1J0, Canada

Phone

+1 905-984-4200

Email

Website

https://www.hilton.com/en/hotels/xlvnlgi-hilton-garden-inn-niagara-on-the-lake/

Website

https://www.hilton.com/en/hotels/xlvnlgi-hilton-garden-inn-niagara-on-the-lake/

Disclaimer

Toronto Audio Visual Rentals is an independent provider of professional audiovisual production services for corporate meetings, conferences, trade shows, galas, and special events throughout Toronto and the GTA. The venue information on this page is provided as a planning resource for event organizers. We are not affiliated with or endorsed by this venue or its in-house audiovisual provider. Room specifications and venue policies may change, and we recommend confirming all details directly with the venue before your event. If outside audiovisual services are permitted, our team can provide complete AV production, staging, lighting, video, live streaming, and on-site technical support.

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