Registration / Pre-Function / Reception Use

• Registration table setup with power/data drops
• Digital signage screen or easel-mounted monitor for event branding/agenda display
• Background music/ambient audio system
• Wireless microphone (handheld) for informal announcements, if needed
• Wired & wireless internet connectivity
• Basic lighting adjustments (accent/ambient lighting for receptions)

If Used for Small Presentations, Breakout, or Cocktail Reception with AV Needs

• Portable large-format display or small projection screen
• Compact HD projector (if screen used)
• Portable PA speaker with wireless mic
• Laptop with HDMI/USB-C connectivity
• Presentation switcher (if multiple presenters)

Hybrid / Live Streaming
(Not typical for foyer spaces — recommend using a dedicated meeting/conference room instead if hybrid production is required)

Recommended Approach
Colonnade Foyer is best suited to registration, networking receptions, exhibitor/sponsor tables, and pre-function gathering space adjacent to the main event room, rather than a primary presentation venue. AV needs are typically minimal — signage, ambient audio, and Wi-Fi — unless the foyer is also being used for small breakout activities or welcome remarks, in which case portable display and PA equipment can be added.
All equipment should be confirmed directly with Hyatt Regency Toronto’s events/AV team based on final floor plan, adjacency to the main hall, and specific event requirements.

Corporate Conference / General Session

• Single or dual projection screens / large-format LED display
• High-brightness HD laser projector(s)
• Professional PA system with distributed speakers
• Wireless handheld & lavalier microphones
• Podium microphone
• Presentation laptop with HDMI/USB-C connectivity
• Presentation/video switcher
• Confidence monitor for presenters
• Portable stage with podium/lectern
• Stage wash and presenter lighting
• Wired & wireless internet connectivity
• Dedicated AV technician

Awards Dinner / Gala

• Dual projection screens with event branding and presentation graphics
• Portable stage with scenic backdrop
• Professional PA system
• Wireless handheld microphones
• Podium microphone for speeches and awards
• Stage wash, spotlight and decorative event lighting
• Walk-up music and background audio playback
• Presentation/video playback system
• Laptop and presentation switcher
• Confidence monitor for presenters
• Pre-function/foyer area for registration, cocktails or guest reception
• Dedicated AV technician

Convention / Trade Show

• Multiple large-format displays or projection screens
• High-capacity PA system covering full ballroom footprint
• Wireless microphone system for multiple speakers/booths
• Robust wired & wireless internet for exhibitor/attendee use
• Power distribution for exhibitor booths
• Dedicated AV/event technician team

Hybrid / Live Streaming

• Multiple PTZ or professional video cameras
• Professional video switcher
• Wireless microphone integration
• Presentation/laptop capture
• Streaming and recording encoder
• Confidence monitor
• Remote presenter return feed
• Videoconferencing platform integration
• Wired internet as the primary streaming connection
• Wireless internet for attendees
• Dedicated AV/streaming technician

Recommended Approach
Given its size, King Ballroom is ideal for large conferences, conventions, trade shows, galas, and weddings requiring dual-screen presentation setups, full PA coverage, staging, and professional lighting. For hybrid/streamed events, add multiple cameras, video switching, and dedicated streaming support to handle the larger production scale.
All AV equipment (screens, projectors, PA, microphones, staging, lighting) should be confirmed directly with Hyatt Regency Toronto’s in-house AV/events team based on the exact room configuration, guest capacity, and event format.

Corporate Conference / General Session (Meetings, Breakouts, Training)

• Single projection screen or large-format display
• HD projector or 65″+ flat-panel display
• Compact PA system or powered speakers
• Wireless handheld or lavalier microphone
• Presentation laptop with HDMI/USB-C connectivity
• Presentation clicker/remote
• Flip chart or whiteboard
• Wired & wireless internet connectivity
• On-call AV technician support

Awards Dinner / Gala
(Not typically suited to this room size — recommend a larger ballroom space for gala/awards formats)

Training Session / Workshop

• Single screen/display for slide presentations
• Laptop with presentation software connectivity
• Wireless microphone (for larger groups)
• Flip chart, whiteboard, or writable surface
• Reliable wired & wireless internet for participant devices
• Basic AV support on standby

Hybrid / Live Streaming (Video Conferencing)

• 1 PTZ or webcam-style conferencing camera
• All-in-one video conferencing bar (camera + speaker + mic)
• Videoconferencing platform integration (Zoom, Teams, etc.)
• Laptop/presentation capture
• Wired internet as primary connection
• Confidence monitor (if room size warrants)
• Dedicated IT/AV support for setup

Recommended Approach
Studio B is best suited to smaller meetings, training sessions, breakout groups, and hybrid video conferences rather than large-scale galas or conventions. A single screen/display, basic audio, and reliable internet typically cover most needs; add video conferencing equipment for hybrid formats.
All equipment should be confirmed directly with Hyatt Regency Toronto’s events/AV team based on final room configuration, seating style, and attendee count.