Display & Presentation

• Large Centre LED Wall or Projection Screen
• Side / Confidence Screens
• Presentation Switcher
• Wireless Presentation System
• Presentation Laptop
• Presenter Confidence Monitor
• Playback System

Audio

• Professional PA System
• Digital Audio Mixer
• Wireless Handheld Microphones
• Wireless Lavalier Microphones
• Podium Microphone

Stage & Lighting

• Portable Stage
• Scenic Stage Backdrop
• Stage Wash Lighting
• Presenter Lighting
• Accent Lighting

Video & Hybrid

• Multi-Camera System
• Video Switcher
• IMAG System
• Streaming Encoder
• Recording System
• Remote Speaker Integration

Control & Support

• Dedicated AV / Show-Control Position
• Dante-Enabled Audio Routing
• On-Site AV Technician

Display & Presentation

• Large Centre LED Wall
• Side / Confidence Screens
• Presentation Switcher
• Wireless Presentation System
• Presentation Laptop
• Playback System
• Presenter Confidence Monitor

Audio

• Professional Distributed PA System
• Digital Audio Mixer
• Wireless Handheld Microphones
• Wireless Lavalier Microphones
• Podium Microphone

Stage & Lighting

• Portable Stage
• Scenic Stage Backdrop
• Stage Wash Lighting
• Presenter Lighting
• Accent / Event Lighting

Video & Hybrid

• Multi-Camera System
• Video Switcher
• IMAG System
• Streaming Encoder
• Recording System
• Remote Speaker Integration

Control & Support

• Dedicated AV / Show-Control Position
• Dante-Enabled Audio Routing
• On-Site AV Technician

Our Recommendation

Large Corporate Conference (800–1,000 Attendees)

The Grand Ballroom is a 9,782 sq. ft. ballroom with an approximately 146-foot room length and an 18-foot ceiling. For large conferences, the AV design should prioritize presenter visibility, clear speech coverage, and strong presentation graphics throughout the room.

Recommended Production Design

• Centre stage with a wide scenic backdrop
• Large LED wall (20’–24′ wide recommended)
• Two side screens for presentation reinforcement and IMAG
• Two IMAG cameras for larger conferences
• Professional PA system designed for even room coverage
• Digital audio console
• Wireless handheld and lavalier microphones
• Confidence monitors for presenters
• Presentation switcher
• Dedicated show control position
• Professional stage lighting
• Presentation timer
• Recording and livestream capability when required

With the ballroom extending approximately 146 feet, a single centre screen may not provide sufficient visibility for attendees seated at the rear. Side screens and IMAG become increasingly valuable as the audience approaches the room’s maximum capacity.

Alternative Solutions

Corporate Meeting / Seminar (300–600 Guests)

For smaller conferences and seminars, a more streamlined setup would be appropriate:

• 16’–20′ LED wall or large projection screen
• Two side presentation screens
• Single IMAG camera
• Professional PA system
• Wireless microphones
• Confidence monitor
• Basic stage lighting
• Presentation switcher

This provides a professional presentation environment without the production requirements of a full-scale conference.

Awards Gala

For awards and gala events, the focus should shift toward visual impact, branding and atmosphere:

• Large centre LED wall
• Scenic stage backdrop
• Decorative and intelligent lighting
• Wireless microphones
• Walk-up music
• Sponsor graphics
• Award presentation graphics
• IMAG cameras
• Ballroom uplighting
• Entrance lighting effects
• Playback / DJ system

The 18-foot ceiling provides adequate vertical space for a professional stage lighting package while maintaining a clean ballroom presentation.

Trade Show / General Session

If the Grand Ballroom is being used as the main general-session theatre for a trade show:

• Large keynote stage
• Large LED wall
• Side IMAG screens
• Multiple presentation cameras
• Confidence monitors
• Presentation timer
• Sponsor playback
• Video recording
• Livestream capability
• Dedicated show control
• Professional wireless microphone package

This configuration allows the ballroom to function as a complete general-session production environment.

Audience Distance

The room is approximately 146 feet long, so attendees at the rear will be considerably farther from the stage.

For conferences approaching 800–1,000 attendees, I would recommend:

• IMAG cameras
• Large centre LED wall
• Large side screens
• High-resolution presentation graphics
• Confidence monitors

For larger events, IMAG should be considered an important production element rather than simply an optional upgrade.

Acoustics

Due to the ballroom’s large footprint, the audio system should be designed for consistent speech intelligibility throughout the room.

A distributed or delayed speaker configuration can be considered where necessary rather than relying entirely on a traditional left/right system. The objective is to maintain clear speech at the rear without excessive sound levels near the stage.

Stage Size

Recommended stage sizes:

• 300–500 guests: 16′ × 24′
• 500–800 guests: 20′ × 32′
• 800–1,000 guests: 24′ × 32′ or larger

The larger configurations provide adequate space for keynote speakers, panel discussions, entertainment, scenic elements and sponsor branding.

Recommended Core Equipment

• Large LED wall / projection system
• Side presentation / IMAG screens
• Professional PA system
• Digital audio console
• Wireless handheld microphones
• Wireless lavalier microphones
• Presentation switcher
• IMAG camera package
• Confidence monitors
• Presentation timer
• Stage lighting
• Scenic backdrop
• Show control system
• Recording / livestream system
• On-site AV technicians

Our Recommendation

Executive Meeting / Small Corporate Seminar

With a 39′ × 16′ footprint and 9′ ceiling, New Brunswick is better suited to a compact presentation setup rather than a large-scale LED production. Projection or a professional display would provide a cleaner and more practical solution for this room.

Recommended Production Design

• Single 5′ × 9′ projection screen or large professional display
• Professional presentation laptop/switcher
• Wireless handheld or lavalier microphone
• Compact PA / speech reinforcement system
• Small confidence monitor if required
• Basic presentation lighting
• HDMI/USB-C connectivity for presenters

Alternative Solutions

Training / Seminar

For training sessions, workshops, or smaller corporate meetings:

• Single projection screen
• Classroom seating
• Presentation laptop
• Wireless microphone
• Flip chart or digital annotation display
• Small confidence monitor (optional)

The relatively low ceiling and compact room dimensions make simplicity and readability more important than large-scale production.

Executive Meeting

For smaller executive meetings, projection may not even be necessary.

A 75″–86″ professional display can provide a cleaner setup while keeping the room open and reducing equipment footprint.

Recommended equipment:

• 75″–86″ professional display
• Wireless presentation system
• Conference camera
• Table microphone / speakerphone
• HDMI/USB-C connectivity

Acoustics

Because of the compact room size, a large PA system is unnecessary. A small speech-reinforcement system or professional display with suitable audio should provide sufficient coverage.

Recommended Core Equipment

• 5′ × 9′ projection screen / 75″–86″ display
• Presentation laptop
• Wireless presentation system
• Wireless microphone
• Compact PA system
• Confidence monitor (optional)
• Basic presentation lighting
• Conference camera (for hybrid meetings)
• HDMI / USB-C connectivity
• On-site technician when required