Our Recommendation

Large Corporate Conference (800–1,700 Attendees)

This is a large-scale ballroom and should be treated as a full production environment. With a room capacity of up to 1,700 theatre-style and a 165-foot room length, presenter visibility and even audio coverage should be major priorities.

Recommended Production Design

• 20′ × 32′ to 24′ × 40′ stage, depending on audience size
• Large LED wall (24’–30′ wide recommended)
• Two large side screens for IMAG and presentation reinforcement
• Multiple IMAG cameras with professional camera operators
• Dedicated show control position at the rear of the ballroom
• Presentation switcher for seamless content and camera switching
• Confidence monitors for presenters
• Digital wireless microphone package
• Distributed PA system designed for even speech coverage
• Professional stage lighting with front wash and presentation lighting
• Stage monitors / timer display for presenters

For larger conferences, the goal should be consistent visibility and audio coverage throughout the entire room, rather than relying on a single centre screen or speaker system.

Alternative Solutions

Corporate Conference (500–900 Guests)

For a smaller conference, the production package can be scaled down while maintaining a professional presentation environment:

• 18’–24′ LED wall
• Two side projection screens or LED displays
• Medium-size scenic stage
• Two IMAG cameras
• Wireless handheld and lavalier microphones
• Professional PA system
• Confidence monitors
• Basic stage lighting
• Presentation switcher

This configuration provides a strong balance between production quality and budget.

Awards Gala / Gala Dinner

For gala events, the focus should shift toward visual impact and atmosphere:

• Large centre LED wall
• Decorative scenic backdrop
• Stage lighting and intelligent lighting fixtures
• Wireless microphones
• Walk-up music system
• IMAG cameras
• Sponsor and award graphics
• Uplighting around the ballroom
• Entrance and architectural lighting
• DJ / playback system if required

The ballroom’s large footprint makes it suitable for a high-impact scenic and lighting design.

Trade Show / General Session

When the ballroom is being used as the main theatre for a trade show or exhibition:

• Large keynote stage
• Large LED wall
• Side IMAG screens
• Multiple presentation cameras
• Confidence monitors
• Presentation timer
• Sponsor playback and branding
• Wireless microphone package
• Professional PA system
• Recording system
• Livestream capability
• Dedicated show control

This setup allows the ballroom to operate as the main general-session theatre while supporting presentations, panels, sponsor content and live production.

Audience Distance

The ballroom is approximately 165 feet long, so rear attendees can be significantly farther from the stage than those seated near the front.

For events approaching 800 guests or more, I would recommend:

• IMAG cameras
• Large centre LED wall
• Large side screens
• High-resolution presentation graphics
• Multiple confidence displays

For large conferences, image magnification should be considered an essential production element, particularly for keynote presentations and panel discussions.

Acoustics

Because of the ballroom’s large 14,850 sq. ft. footprint, the audio system should be designed for even coverage throughout the room.

A distributed or delayed speaker configuration may be preferable to relying exclusively on a traditional left/right system. The objective is to maintain clear speech intelligibility at the rear of the ballroom without excessive volume near the stage.

Stage Size

Recommended stage sizes:

• 500–700 guests: 16′ × 24′ to 20′ × 32′
• 800–1,000 guests: 20′ × 32′
• 1,000–1,700 guests: 24′ × 40′ or larger

Larger stage configurations provide sufficient room for keynote speakers, panel discussions, entertainment, scenic elements and sponsor branding while maintaining the appropriate scale for the ballroom.

Recommended Core Equipment

• Large LED wall
• Side IMAG screens
• Professional PA system
• Digital audio console
• Wireless handheld microphones
• Wireless lavalier microphones
• Presentation switcher
• IMAG camera package
• Confidence monitors
• Presentation timer
• Stage lighting
• Scenic / backdrop elements
• Show control system
• Recording system
• Livestream system
• Dedicated AV technicians

Our Recommendation

Corporate Conference / General Session

Toronto AB is best suited for a medium-to-large corporate meeting or conference setup, where clear presentation visibility, speech reinforcement, and flexible screen configurations are the main priorities.

Recommended Production Design

• Centre stage with scenic backdrop
• Large LED wall or professional projection screen
• Two side screens for presentation and IMAG
• IMAG camera package for larger audiences
• Professional PA system with even room coverage
• Digital audio console
• Wireless handheld and lavalier microphones
• Confidence monitors for presenters
• Presentation switcher
• Stage wash and presentation lighting
• Dedicated show control position

Alternative Solutions

Corporate Meeting / Seminar

For smaller groups, a simpler configuration would be more appropriate:

• Single LED wall or projection screen
• Basic presentation system
• Wireless microphones
• Professional speech reinforcement
• Confidence monitor
• Basic stage lighting
• Presentation laptop / switcher

This keeps the setup professional while avoiding unnecessary production equipment.

Awards / Gala Event

For a gala or awards presentation, the emphasis should be on atmosphere and branding:

• Centre LED wall
• Scenic stage backdrop
• Decorative and intelligent lighting
• Wireless microphones
• Walk-up music
• Sponsor graphics
• Presentation playback
• Uplighting
• IMAG cameras where required

General Session / Trade Show

For a larger general session:

• Large keynote stage
• LED wall
• Side presentation screens
• Live camera feed
• Confidence monitors
• Presentation timer
• Sponsor playback
• Recording capability
• Livestream capability
• Dedicated show control

Audio

A professionally tuned PA system should be used to provide clear and consistent speech coverage throughout the room. Wireless microphones should include handheld and/or lavalier microphones depending on the presentation format.

Stage & Presentation

The stage should provide enough space for keynote speakers, panels, presentations, and branding. A centre screen or LED wall should be positioned so that content remains clearly visible from the rear of the room.

Recommended Core Equipment

• LED wall / projection system
• Side screens where required
• Professional PA system
• Digital audio console
• Wireless microphones
• Presentation switcher
• Confidence monitors
• IMAG camera package
• Stage lighting
• Scenic backdrop
• Show control
• Recording / livestream system
• On-site AV technicians