Hilton Garden Inn Niagara-on-the-Lake

Meeting Room	Dimensions	Area (Sq.Ft.)	Ceiling	Theatre	Classroom	Conference	U-Shape	Boardroom	Reception	Banquet	Hollow
Garden View	100 x 36	3030	9	270	120	—	60	—	280	220	—
Niagara Garden View	83 x 37	3071	11	300	140	0	60	—	300	275	—
Niagara Garden View A	22 x 27	594	11	50	28	0	18	—	55	50	—
Niagara Garden View B	40 x 56	2237	11	180	90	0	35	—	180	170	—
Niagara Garden View C	21 x 33	693	11	60	32	0	24	—	65	60	—
Walden Room	18 x 25	450	9	48	25	0	16	—	48	44	—

Meeting Room

Dimensions

Area (Sq.Ft.)

Ceiling

Theatre

Classroom

Conference

U-Shape

Boardroom

Reception

Banquet

Hollow

Garden View

100 x 36

3030

270

120

—

280

220

—

Niagara Garden View

83 x 37

3071

300

140

—

300

275

—

Niagara Garden View A

22 x 27

594

—

Niagara Garden View B

40 x 56

2237

180

—

180

170

—

Niagara Garden View C

21 x 33

693

—

Walden Room

18 x 25

450

—

Meeting Room

Niagara Garden View

Dimensions: 83 x 37
Area: 3071
Ceiling: 11

Suggested AV Equipment

Corporate Conference / General Session

Dual projection screens or large-format LED displays
High-brightness HD laser projector(s)
Professional PA system with distributed speakers (for 300-seat theater layout)
Wireless handheld & lavalier microphones
Podium microphone
Presentation laptop with HDMI/USB-C connectivity
Presentation/video switcher
Confidence monitor for presenters
Stage with podium/lectern
Stage wash and presenter lighting
Wired & wireless internet connectivity
Dedicated AV technician

Awards Dinner / Gala

Dual projection screens with event branding/presentation graphics
Portable stage with backdrop
Professional PA system
Wireless handheld microphones
Podium microphone for speeches and awards
Stage wash, spotlight, and decorative event lighting
Walk-up music and background audio playback
Presentation/video playback system
Confidence monitor for presenters
Dance floor

Wedding Reception

PA system with wireless microphone for speeches/toasts
Uplighting and ambient/decorative lighting
Dance floor with DJ/band setup area
Background music playback system
Screen for slideshow/video presentation (optional)
Wired & wireless internet connectivity

Hybrid / Live Streaming

2–3 PTZ or professional video cameras
Professional video switcher
Wireless microphone integration
Presentation/laptop capture
Streaming and recording encoder
Confidence monitors
Wired internet connection as primary streaming source
Wireless internet for attendees
Dedicated AV/streaming technician

Recommended Approach

Niagara Garden View is the largest and most flexible space at this hotel, able to hold up to 300 guests and section down (Niagara Garden View A, B, C are smaller breakouts within the same suite). Its size and 11-ft ceilings make it well suited for conferences, awards dinners, galas, weddings, and larger corporate general sessions. For hybrid or higher-production events, add multiple cameras, video switching, and a dedicated streaming technician.

The hotel officially confirms on-site business services and A/V capabilities through its Cvent listing, with Encore listed as a preferred AV/production vendor for the property. Specific projector, screen, staging, and lighting equipment should be confirmed directly with the hotel’s sales/events team or Encore when booking, as these are event-specific and not itemized in the standard room rental.

Meeting Room

Walden Room

Dimensions: 18 x 25
Area: 450
Ceiling: 9

Suggested AV Equipment

Corporate Meeting / Boardroom Session

Large-format display or single projection screen
Compact HD projector (if screen used)
Presentation laptop with HDMI/USB-C connectivity
Tabletop or ceiling-mounted conference microphone
Flip chart / whiteboard
Wired & wireless internet connectivity
AV support on request

Small Training Session / Workshop

Single projection screen with HD projector
Compact PA system (1–2 speakers)
Wireless handheld or lavalier microphone
Presentation laptop with HDMI/USB-C connectivity
Flip chart, whiteboard, and markers
Wired & wireless internet connectivity

Small Group Reception / Intimate Dinner

Single screen for presentation or slideshow
Compact PA system with wireless microphone
Background music playback
Basic ambient/decorative lighting

Hybrid / Virtual Meeting

1 conference camera / webcam-style setup
Laptop/presentation capture for screen sharing
Videoconferencing platform integration
Wired internet (primary) + wireless internet for attendees

Recommended Approach

The Walden Room is the smallest of the hotel’s 5 meeting spaces (450 sq. ft., max 48 guests), making it ideal for boardroom meetings, small training sessions, workshops, and intimate receptions or private dinners — not conferences, galas, or larger weddings. A single screen, compact PA/microphone setup, and stable internet connectivity are sufficient for this room’s size.

AV capabilities and business services are officially confirmed on-site by the hotel. Specific projector, screen, and microphone equipment should be confirmed directly with the hotel’s sales team or its preferred AV vendor (Encore) at time of booking.

Niagara Region