Corporate Conference / General Session (Board Meetings, Small Presentations)

• Single large-format display or drop-down screen
• Compact HD projector or 65″+ flat-panel display
• Built-in or portable tabletop conferencing speaker/mic system
• Wireless presentation clicker
• Laptop with HDMI/USB-C connectivity
• Whiteboard or flip chart
• Wired & wireless high-speed internet
• Basic AV support/technician on-call

Awards Dinner / Gala
(Not typically applicable — boardrooms are generally too small-scale/intimate for this event type; recommend an alternate function space for gala setups)

Hybrid / Live Streaming (Video Conferencing / Remote Participants)

• 1 PTZ or webcam-style conferencing camera
• All-in-one video conferencing bar (camera + speaker + mic combined)
• Videoconferencing platform integration (Zoom, Teams, etc.)
• Laptop/presentation capture
• Wired internet connection as primary connection
• Confidence monitor (optional, for larger boardrooms)
• Dedicated IT/AV support for setup and troubleshooting

Recommended Approach
For the Boardroom, a streamlined setup is typically sufficient — a single display or screen, integrated conferencing audio, and reliable wired internet for video calls. This space is best suited to small meetings, executive discussions, interviews, and hybrid video conferences rather than large-scale presentations or events.
Display screens, conferencing equipment, and internet connectivity should be confirmed with the venue based on the exact room size, seating capacity, and technology already built into the space.

Corporate Conference / General Session

• Single projection screen / large-format display (positioned to work with the room’s natural window-wall lighting)
• High-brightness HD laser projector (to counter daylight from the panoramic windows)
• Professional PA system with distributed speakers
• Wireless handheld & lavalier microphones
• Podium microphone
• Presentation laptop with HDMI/USB-C connectivity
• Presentation/video switcher
• Confidence monitor for presenters
• Portable podium/lectern
• Wired & wireless internet connectivity
• Dedicated AV technician

Awards Dinner / Gala

• Single projection screen or large-format display with event branding
• Professional PA system
• Wireless handheld microphones
• Podium microphone for speeches and toasts
• Decorative/accent event lighting (to complement the room’s natural valley views, especially for sunset events)
• Walk-up music and background audio playback
• Laptop and presentation/video playback system
• Confidence monitor for presenters
• Pre-function/reception space for cocktails (adjacent areas if needed)
• Dedicated AV technician

Hybrid / Live Streaming

• 1–2 PTZ or professional video cameras
• Professional video switcher
• Wireless microphone integration
• Presentation/laptop capture
• Streaming and recording encoder
• Confidence monitor
• Videoconferencing platform integration
• Wired internet as the primary streaming connection
• Wireless internet for attendees
• Dedicated AV/streaming technician

Recommended Approach
Given its panoramic windows and valley views, Windows On The Twenty is especially well suited to weddings, galas, awards dinners, and scenic daytime or sunset events, as well as mid-sized corporate meetings and conferences (up to 130 guests). A high-brightness projector or bright display is recommended to compete with natural daylight. For hybrid events, add cameras, streaming equipment, and dedicated technical support.
All AV equipment (screens, projectors, PA, microphones, lighting) should be confirmed directly with Inn On The Twenty or its AV provider based on final room configuration, guest count, and time of day (daylight vs. evening).