Vaughan

Novotel Toronto Vaughan Centre

About this venue

Novotel Toronto Vaughan Centre

Novotel Toronto Vaughan Centre is a contemporary hotel in Vaughan Corporate Centre offering accommodation, meeting and event space, an onsite restaurant, indoor pool, and complimentary Wi-Fi.

Meeting rooms

Meeting Room Capacity Chart

Compare all available event spaces within this venue.

Meeting Room Dimensions Area (Sq.Ft.) Ceiling Theatre Classroom Conference U-Shape Boardroom Reception Banquet Hollow
Concord — 2690 13.0 250 100 — 50 65 — 220 —
Kleinburg — 269 13.0 — — — — 12 — — —
Maple — 656 13.0 50 35 — 22 25 — 50 —
Thornhill — 355 13.0 — — — — 12 — — —
Woodbridge — 624 13.0 40 30 — 20 20 — 40 —

Concord

Dimensions
—
Area (Sq.Ft.)
2690
Ceiling
13.0
Theatre
250
Classroom
100
Conference
—
U-Shape
50
Boardroom
65
Reception
—
Banquet
220
Hollow
—

Kleinburg

Dimensions
—
Area (Sq.Ft.)
269
Ceiling
13.0
Theatre
—
Classroom
—
Conference
—
U-Shape
—
Boardroom
12
Reception
—
Banquet
—
Hollow
—

Maple

Dimensions
—
Area (Sq.Ft.)
656
Ceiling
13.0
Theatre
50
Classroom
35
Conference
—
U-Shape
22
Boardroom
25
Reception
—
Banquet
50
Hollow
—

Thornhill

Dimensions
—
Area (Sq.Ft.)
355
Ceiling
13.0
Theatre
—
Classroom
—
Conference
—
U-Shape
—
Boardroom
12
Reception
—
Banquet
—
Hollow
—

Woodbridge

Dimensions
—
Area (Sq.Ft.)
624
Ceiling
13.0
Theatre
40
Classroom
30
Conference
—
U-Shape
20
Boardroom
20
Reception
—
Banquet
40
Hollow
—

Recommended AV setup

Featured Rooms & recommended AV setup

Every room in this venue with capacity, dimensions and the AV package we recommend for it.

Meeting Room

Concord

Area
2690
Ceiling
13.0

Suggested AV Equipment

Our Recommendation

Corporate Meeting / Seminar / General Session

Concord is well suited for corporate meetings, training sessions, seminars, presentations, and smaller general-session events. A clean and practical AV setup is recommended, with flexibility to scale up for larger presentations.

Recommended Production Design

  • Centre presentation stage with clean backdrop
  • Large LED wall or projection screen as the primary display
  • Side presentation screen for larger audiences
  • Professional PA system for clear speech reinforcement
  • Digital audio mixing console
  • Wireless handheld microphones
  • Wireless lavalier/headset microphone
  • Confidence monitor for presenters
  • Presentation switcher
  • Presenter clicker / presentation timer
  • Basic stage and presentation lighting
  • Dedicated technical control position
  • Recording capability if required

Alternative Solutions

Training / Seminar

For a smaller training session:

  • Single projection screen or professional display
  • Classroom seating
  • Wireless presenter microphone
  • Basic PA system
  • Presentation laptop/switcher
  • Confidence monitor
  • Flip chart / digital annotation display

The emphasis should be on clear presentation content and speech intelligibility rather than elaborate production.

Corporate Presentation

For a higher-production corporate event:

  • 12’–16′ LED wall
  • Small presentation stage
  • Dual wireless microphone package
  • Professional audio system
  • Confidence monitor
  • Presentation switcher
  • Basic stage lighting
  • Recording feed

Awards / Networking Event

For an awards or reception-style event:

  • Centre LED wall
  • Compact scenic stage
  • Stage/event lighting
  • Wireless microphones
  • Walk-up music
  • Sponsor/event graphics
  • Background music system
  • Presentation playback

Audience Visibility

For larger sessions, a large primary display should be prioritized so presentation content remains readable from the rear of the room.

Recommended:

  • Large centre display
  • Optional side screen
  • Confidence monitor
  • High-resolution presentation graphics

Acoustics

A properly tuned compact PA system should provide clear speech coverage throughout the room. For a typical meeting configuration, a traditional left/right system should be sufficient; additional distributed speakers can be added if the seating layout requires them.

Recommended Core Equipment

  • LED wall / projection system
  • Presentation screen
  • Professional PA system
  • Digital audio console
  • Wireless handheld microphones
  • Wireless lavalier/headset microphone
  • Presentation switcher
  • Confidence monitor
  • Presentation timer
  • Basic stage lighting
  • Scenic backdrop
  • Recording system
  • On-site AV technician
Meeting Room

Maple

Area
656
Ceiling
13.0

Suggested AV Equipment

Our Recommendation

Corporate Meeting / Seminar / General Session

Maple is well suited for corporate meetings, training sessions, seminars, presentations, and smaller general-session events. A practical and scalable AV setup would provide strong presentation visibility without unnecessary large-scale production.

Recommended Production Design

  • Centre presentation stage with clean scenic backdrop
  • 12’–16′ LED wall or large projection screen
  • Optional side screen for larger audiences
  • Professional PA system for clear speech reinforcement
  • Digital audio mixing console
  • Wireless handheld microphones
  • Wireless lavalier/headset microphones
  • Confidence monitor for presenters
  • Presentation switcher
  • Presenter clicker / presentation timer
  • Basic stage and presentation lighting
  • Dedicated technical control position
  • Recording capability, if required

Alternative Solutions

Training / Seminar

For a smaller training session:

  • Single projection screen or professional display
  • Classroom seating
  • Wireless presenter microphone
  • Basic PA system
  • Presentation laptop/switcher
  • Confidence monitor
  • Flip chart or digital annotation display

The focus should be on readability and speech clarity rather than elaborate production.

Corporate Presentation

For a higher-production corporate event:

  • 12’–16′ LED wall
  • Compact presentation stage
  • Wireless microphone package
  • Professional audio system
  • Confidence monitor
  • Presentation switcher
  • Basic stage lighting
  • Recording feed

Awards / Networking Event

For an awards or reception-style event:

  • Centre LED wall
  • Compact scenic stage
  • Stage/event lighting
  • Wireless microphones
  • Walk-up music
  • Sponsor/event graphics
  • Background music system
  • Presentation playback

Audience Visibility

For larger sessions, the primary focus should be a large, high-resolution centre display so presentations remain readable from the rear of the room.

Recommended:

  • Large centre display
  • Optional side screen
  • Confidence monitor
  • High-resolution presentation graphics

Acoustics

A properly tuned compact PA system should provide clear speech coverage throughout the room. Additional distributed speakers can be considered if the seating configuration requires wider coverage.

Recommended Core Equipment

  • LED wall / projection system
  • Presentation screen
  • Professional PA system
  • Digital audio console
  • Wireless handheld microphones
  • Wireless lavalier/headset microphones
  • Presentation switcher
  • Confidence monitor
  • Presentation timer
  • Basic stage lighting
  • Scenic backdrop
  • Recording system
  • On-site AV technician

Venue information

Getting to

Novotel Toronto Vaughan Centre

Address

200 Bass Pro Mills Drive, Vaughan, Ontario L4K 0B9, Canada

Phone

+1 905-660-0212

Email

novotel.torontovaughan@accor.com

Website

https://www.novotelvaughan.ca/

Disclaimer

Toronto Audio Visual Rentals is an independent provider of professional audiovisual production services for corporate meetings, conferences, trade shows, galas, and special events throughout Toronto and the GTA. The venue information on this page is provided as a planning resource for event organizers. We are not affiliated with or endorsed by this venue or its in-house audiovisual provider. Room specifications and venue policies may change, and we recommend confirming all details directly with the venue before your event. If outside audiovisual services are permitted, our team can provide complete AV production, staging, lighting, video, live streaming, and on-site technical support.

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